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How To Archive Emails in Outlook Step By Step

Archiving emails in Outlook is a great way to free up space in your mailbox while still retaining access to important messages. Here’s how to archive emails in Outlook step-by-step:

How To Archive Emails in Outlook Step By Step

  1. Open Microsoft Outlook on your computer.
  2. Click on the “File” tab in the top-left corner of the screen.
  3. Click on the “Options” button in the left-hand menu.
  4. In the Outlook Options window, click on the “Advanced” tab.
  5. Scroll down to the “AutoArchive” section and click on the “AutoArchive Settings” button.
  6. In the AutoArchive window, make sure the “Run AutoArchive every” checkbox is selected and set the time interval to your desired frequency (e.g. every 3 months).
  7. In the same window, you can choose to archive emails that are older than a certain number of days by entering a number in the “Clean out items older than” field.
  8. Select the folder(s) you want to archive. You can choose to archive everything in your mailbox or only specific folders.
  9. Choose the location where you want to save the archived items. You can select a folder on your computer or a network location.
  10. Click the “OK” button to save your settings and close the AutoArchive window.
  11. To manually run the archive process, click on the “File” tab, select “Cleanup Tools,” and then click on “Archive.”
  12. In the Archive window, select the folder(s) you want to archive and specify the date range of the emails you want to archive.
  13. Choose the location where you want to save the archived items and click on the “OK” button.
  14. Outlook will begin archiving the selected emails to the location you specified. The process may take some time depending on the number of emails being archived.

By following these steps, you can easily archive emails in Outlook and keep your mailbox organized and clutter-free.

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